Operations and Administration Support Officer

Administrative Assistant
Victoria, Australia
12/12/2022
$89,680 - $101,459 / year
Contract
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Job Description

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

The Opportunity

  • Exciting opportunity to support a high-performing advisory team
  • Apply your strong administrative & project coordination skills in this dynamic role
  • Join CSIRO Futures and conduct work that can help solve Australia’s greatest challenges!

 

Why join CSIRO Futures? Work on globally impactful challenges – We work with forward thinking industry and government customers to tackle the world’s most important challenges, including the energy transition, sustainable food production and resilient healthcare systems.

 

CSIRO Futures is the strategic and economic advisory arm of CSIRO – Australia’s national science agency. We are seeking a full-time operations and administration support officer who splits their time across practice development activities and project support.

As the team grows, we are looking to formalise our practices to drive efficiency and accountability. Beyond general office administration activities, your role would involve helping the team identify and introduce new operating tools and processes.

All CSIRO Futures projects consist of strong external engagement and collaboration. Project support includes liaising with external stakeholders and supporting internal project administration tasks.

The successful candidate will be an enthusiastic, proactive and motivated team player who demonstrates a professional demeanour when interacting with internal and external stakeholders.

Your duties will include:

  • Liaising with internal and external stakeholders to schedule project-based consultations and presentations, recruitment-based interviews, and internal team meetings.
  • Supporting recruitment and onboarding activities such as equipment purchases and updating onboarding material.
  • Support discrete process improvement initiatives by identifying and assessing existing tools and platforms. This includes proactively looking for opportunities to generate improved solutions in work situations, trying creative ways to deal with routine problems and opportunities, and exercising initiative when applying established procedures.
  • Providing administration support for projects by completing various internal forms (e.g. ethics, privacy, and project management tools).
  • Support pre- and post-project engagement to drive impact. This may include organising webinars or in-person launch activities, tracking contracting activities, and liaising with communications teams.
  • Preparing meeting notes for quarterly team days as well as helping to initiate and follow-up on actions.
  • Communicate openly, effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO’s reputation.
  • Adhere to the spirit and practice of CSIRO’s Code of Conduct, Health, Safety and Environment procedures and policy, Diversity initiatives and Making Safety Personal goals.

 

Location: Melbourne or Sydney

Salary: $89,680 – $101,459 plus up to 15.4% superannuation

Tenure: Specified term of 3 years

Reference: 90659

To be considered you will need: Essential
Under CSIRO policy only those who meet all essential criteria can be appointed.
• Two years of experience providing administrative support to an individual or team in a professional setting.
• The ability to work effectively in a team environment, proactively collaborating and consulting with internal and external stakeholders.
• Experience coordinating and compiling inputs from a range of diverse stakeholders.
• Strong time management and task prioritisation skills.
• Strong attention to detail and organisational skills.
• Excellent interpersonal and oral communication skills.
• Competency in using Microsoft Word, Excel and PowerPoint.

 

For full details about this role please review the Position Description

Eligibility

To be eligible to apply for this role, you must be currently residing in Australia as an:

1) Australian/New Zealand Citizen or Australian Permanent Resident or 2) Australian Temporary Resident, with an existing valid visa and unrestricted work rights for the duration of the 3 year term, and no requirement for visa sponsorship from CSIRO.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

About CSIRO

At CSIRO Australia’s national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

Wednesday 21st December 2022, 11:00 pm AEDT

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