Project Administrator

Job Description

Inspired by Diversity, Driven by Inclusion… #WeAreWSP

Discover a forward-thinking culture that incorporates some conventional yet non-negotiable qualities—like respect, integrity and trust. We welcome to the table all perspectives, strengths, skills, creeds and genders because we know that diverse ideas breed extraordinary results.

The Opportunity…

Due to growth within our NSW Water team, we are currently looking to engage a Project Administrator to join our Newcastle team. You will be working with a key Newcastle client with broader opportunities across the country.

We are delivering a long-term program with this client and have identified the need for a Project Administrator to provide support across multiple programs.

Your New Role…

This role is strategically important to our future growth and impact. We are looking for someone who has prior experience as a project administrator or a related administrative role. The successful candidate must have a can-do attitude and be able to prioritise their work and get things done so that the team and projects run smoothly.

The Project Administrator is primarily responsible for:

• Supporting weekly and monthly reporting processes and engaging with external stakeholders to update key project data
• Maintaining a variety of office registers
• Process online document control systems requests and initiate team workflows
• Ability to prioritise workloads to meet key performance indicators
• Attention to detail, excellent time management and organisation skills
• Good communication skills to coordinate with team members to ensure the project is completed on time
• Motivated to achieve targets and foster a good team environment
• Schedule meetings and take minutes
• Order office supplies and PPE as needed
• Prepare requested documents for team members
• Excellent organisational, interpersonal and communication skills
• General project support where required

Essential Capability

• Certificate in Business Administration or equivalent
• Previous experience in customer centric administrative duties
• Demonstrated communication and interpersonal skills building positive relationships with customers and colleagues
• Ability to use contemporary Information Technology hardware and software, Microsoft Home suite (particularly Word and Excel)

Desirable

• Typically, minimum 3 years’ experience
• Demonstrated collaborative style
• Skilled at managing requirements of multiple stakeholders
• Project Administrator experience advantageous
• Able to juggle multiple tasks across several projects
• Basic knowledge of project and corporate office expectations

What we will offer you…

At WSP we provide a diverse and inclusive work environment and offer many personal and professional development opportunities that are aimed to help you deliver your best self to the role whilst managing your personal life in balance. We have been recognised for the second consecutive year as a Great Place to Work® with year-on-year increases in employee engagement.

Some of the many benefits we offer our employees include:

• Flexible working hours and working from home
• Global mobility
• Parental leave & purchased additional annual leave
• Corporate employee discounts and offers
• Salary continuance insurance
• Wellness at work & social club
• Workplace giving /volunteering
• Employee reward & recognition program
• Professional and technical development opportunities

Your new employer…

With approximately 50,500 talented people globally and 5,400 talented people based in more than 50 offices in Australia and New Zealand, we engineer projects that will help societies grow for lifetimes to come.

We are dedicated to our local communities and propelled by international brainpower.

We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals.

Our purpose is simple, we exist to future proof our cities and our environment.

Join our team today…

Express your interest by clicking on the apply now button. Your application will be treated in strict confidence. For a confidential discussion, contact Carmina Navalta from our Talent Acquisition Team.

If you wish to know whether you will like working with WSP and align with its Culture and Values, please visit our website www.wsp.com [link removed]

WSP supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds to apply.

Job no: JYXG8